How to set up the campsite booking system

Explanation of how to set up the camping booking system which can also work for most accommodation types

 

For those that rather want to watch a video, click here for the Youtube video.

 

 

Click on button to start setup of your bookings. 

 

Click add unit at end button and type in unit names and descriptions.

 

To add units in between or delete them, click on unit. It will give you options at bottom to insert or remove units. 

 

Here you can choose between direct payments into your bank account, online payments via PayGenius or both. Simply fill in the information for the options you want.

Fill in your banking details and currency and save. Follow the message you will get.

We added fields here for if you also want to use the PayGenius payment system.

Register an account with them, and fill in the required info in the 3 fields. The link to the three page PayGenius registration form is here.

 

When you don't use PayGenius, fill in the recharge amount with which you want to recharge your booking fee funds.

 

Above is the new version of the bank details. Here you choose the PayGenius recharge amount(if applicable).

The days before temporary bookings expire.

Also configure the message that must go with the booking emails.

Checkbox if you want to use system for internal bookings only.

 

Add all your seasons and categories / age groups. 

 

Select in which season each date falls. Click Date + to go to future dates.  

 

Add and name price groups. Select if each one is overnight or day booking.   

 

 Click and select all units that is in the same price group. 

 

Fill in month when your prices increase. Select date up to which people can book. 

Here you will find the link to the booking page and the code for the Iframe to put on your website.  

 

 

Configure the price for each unit for different seasons and ages.

This is the prices until before your next increase date.

The picture above will look different depending on what you configured at Price 1 and Price 3.

 

 

Set up prices as before. This is the prices for 12 months starting at your increase date. 

 

Under the Promo tab you can set up promotions.

First click on the input box next to 1) IF

The parts you can select from will be green.

Select the price group that the promotion is for.

Then select the rest as needed for your promotion.

Between the parts of the conditions select the "And" button when indicated by green.

When finished, click on "THEN" part input box.

Select from the THEN parts at bottom. This will change the prices of the days in the specific season and nights when the promotion conditions is met.

You can click in the IF or THEN boxes for an explanation of the conditions as shown in light blue above the first IF condition.

Multiple conditions at different or the same price groups can be added.

When you are done, save promotions. There will be a line added below price group in Price 6 for each promotion.

Please send us your promotion details for help with the setup of these conditions. Email is below.

 

See the video about setting up promotions with some examples.

 

 

 Now you can preview your booking interface where you can check that everything is as you would like it.

 

This is the booking interface in preview mode. Here you can test everything as if it is live.

For now only you will be able to see and use it, until you make it live.

Here you can see if your unit names, descriptions, seasons, etc is correct.

 

 

You can also fill in bookings to see if you have configured the prices and notes correctly.

If you make bookings, everything will work exactly as if it is live.

 

Under modify bookings: To add bookings, you click to make it green. You can also use the Preview Bookings tab or normal user booking interface for adding bookings. 

To modify bookings you click on the bookings so they become red to delete.

Normal cancelling of offline paid bookings can be done with one click in the original booking email.

 

Here you can change the day visitor bookings if applicable.

Make the person count positive to book or reduce space.

Make the person count negative to cancel bookings or increase the maximum visitors for that day.

Always save if you changed something before moving on.

 

To get this started, if your campsite isn't on this website yet.

Go register and add your campsite details.

Check here to see how to add your campsite's details.

 

 


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